How to start a business in Poland for Belarusians: Practical tips and guidance

The number of Belarusians starting their own businesses in Poland is growing every year. For example, in 2022, this number reached around 15,000 companies. It is expected that in 2023, the number of new firms owned by Belarusians will be even higher.

The most popular industries for Belarusian entrepreneurs in Poland include:

• IT
• Construction
• Trade
• Tourism
• Agriculture

Both residents of Poland and citizens of other countries can open a company in Poland. Foreign residents can register their businesses under legal forms such as:

• Individual Entrepreneur “Jednoosobowa działalność gospodarcza”.
• Entrepreneurial partnership based on a civil contract “Spółka cywilna”.

Key Steps and Aspects to Consider for a Successful Business Start in Poland

Stage 1: Market Research and Choosing the Business Sector

Only after thorough market analysis and assessment of the potential of the chosen business sector, can well-founded decisions be made and an effective strategy developed for starting and developing a business in Poland. These steps are particularly important for foreigners, as Polish entrepreneurship has certain specific characteristics that may not exist even in neighboring countries like Ukraine, Belarus, or Russia.
At this stage, it is important to analyze competitors, identify the target audience, familiarize yourself with key trends, and calculate startup costs, projected revenues, and expenses.

Stage 2: Document Preparation and Company Registration

Another challenging aspect can be legal requirements and licensing related to the chosen business sector. Foreigners (Belarusians) should be aware of tax obligations and administrative procedures necessary for opening and running a business in Poland.
This process can be complex and time-consuming, so seeking assistance from a qualified lawyer or consultant is often recommended.
Here is a list of important aspects for Belarusians to consider when starting a business in Poland.

Polish Card

The Polish Card is a document confirming belonging to the Polish nation. Holders of the Polish Card have several advantages, including the right to permanent residence in Poland, citizenship, and financial assistance for starting their own business.

Sp. Z o. o.

Spółka z ograniczoną odpowiedzialnością (limited liability company) is the most common form of entrepreneurship in Poland. A company can be created by one or more co-owners. Registering a company with multiple owners can offer tax optimization and reduced social payments.

Company Statute

The company statute defines the company’s structure, management bodies, legal and obligations of participants, and even the distribution of profits and losses.

Initial Capital

The minimum statutory capital required for an LLC is 5,000 zlotys (approximately 1,170 euros). Additional contributions are not required, and there is no maximum limit on the amount of the contribution.

Registration of the Company in KRS

After preparing the documents, they are submitted to a notary. The notary verifies them and sends them to the KRS database. The authority reviews the documents and makes a decision on the company’s registration within a few days. If the decision is positive, a registration certificate is issued.

Opening a Bank Account

After registering the company, it is necessary to open a bank account. To do this, provide the following documents:

• Company registration certificate.
• Company statute.
• Documents confirming the authorization of individuals authorized to manage the account.

Hiring Employees, if Needed

If you plan to hire employees, you need to conclude employment contracts with them, specifying:

• Employee’s job title.
• Salary amount.
• Working hours.
• Duration of leave.
• Other conditions deemed necessary to include in the employment contract.

Tax and Fee Payments

Businesses in Poland are subject to taxes and fees, the amounts of which depend on the company’s ownership form and its types of activities.

Online Registration

Registration procedures can be conducted online using the S24 system, which can be faster and more cost-effective.

Knowledge of Polish Language

Knowing the Polish language is an important aspect. It facilitates communication with local partners, clients, and suppliers, helps address business needs, establish trust relationships, and conduct negotiations and agreements.

Medical Business in Poland for Belarusians by Medinvest

The medical business in Poland represents significant development potential, especially considering the substantial number of migrants from Ukraine, Belarus, Russia, and other CIS countries. Defining a private medical center as a project for Russian speakers can greatly increase the influx of clients. The company Med Invest Group is ready to guide you in the world of business development, assisting in implementing a large-scale project with minimal costs.
We offer investors three cooperation options for project development: franchise acquisition, purchase of a ready-made facility, or full support of a turnkey project. Our service package includes the construction of a medical center, assistance in launching and comprehensive support, including:

• Engineering supervision and administration.
• Document preparation and legal support.
• Provision of technical and software solutions.
• Advertising and informational support.
• Business promotion on the internet and social media.
• Assistance in recruiting Russian-speaking medical personnel.
• Client database preparation.